Digitise documents

Load analog documents by converting them into a digital format, using specialised hardware and software.

scan documents

skill/competence

cross-sector

Digitise documents is an essential skill of the following occupations:

Reprographics technician: Reprographics technicians are responsible for the full or partial process of reproduction of graphical documents through mechanical-driven or digital means, such as photography, scanning or digital printing. These activities are commonly performed for purposes of maintaining archives or other structured catalogues.
Court reporter: Court reporters type in word processors or any other software each one of the words mentioned in the courtroom. They transcript the hearings that take place in court in order to issue the official hearings of the legal case. They allow that the case can be further studied by the parties in an accurate fashion.

Digitise documents is optional for these occupations. This means knowing this skill may be an asset for career advancement if you are in one of these occupations.

Typist: Typists operate computers to type and revise documents and compile material to be typed, such as correspondence, reports, statistical tables, forms, and audios. They read instructions accompanying material or follow verbal instructions to determine requirements such as number of copies needed, priority and desired format.
Imagesetter: Imagesetters process images and graphic templates by using phototypesetting machines. They optimise the templates for the best possible result by determining the right arrangement of text and image on the print sheet. The product is then set onto photo paper or film.
Information manager: Information managers are responsible for systems that provide information to people. They assure access to the information in different work environments (public or private) based on theoretical principles and hands-on capabilities in storing, retrieving and communicating information.
Library assistant: Library assistants assist the librarian in the day-to-day activities of the library. They help clients find the materials they need, check out library materials and restock the shelves. 
Scopist: Scopists edit the transcripts created by court reporters in order to make of them a readable professional legal document. They listen or read to the reports given to them in order to apply punctuation, missing words, format, and improve the accuracy of the document.
Big data archive librarian: Big data archive librarians classify, catalogue and maintain libraries of digital media. They also evaluate and comply with metadata standards for digital content and update obsolete data and legacy systems.
Prepress technician: Prepress technicians prepare printing processes by formatting, setting and composing text and graphics into a suitable form. This includes the capture of text and image and processing it electronically. They also prepare, maintain and troubleshoot printing presses.
Librarian: Librarians manage libraries and perform related library services. They manage, collect and develop information resources. They make information available, accessible and discoverable to any kind of user.
Office clerk: Office clerks are responsible for performing clerical and administrative duties in an office setting and support of business operations within a department. They assist all the administrative staff, secretaries, and assistants by sorting mail, filing forms and documents, answering phones, greeting clients, scheduling meetings, and serving drinks.
Desktop publisher: Desktop publishers are responsible for the layout of publications. They use computer software to arrange texts, photographs and other materials in a pleasing and readable finished product.
File clerk: File clerks are in charge of maintaining records of a company and managing forms and information. They organise and retrieve documents when necessary and ensure an efficient working system.
Typesetter: Typesetters ensure that printed text is correctly set and visually pleasing. While typesetting was originally done manually and later employed techniques like linotype and phototypesetting, almost all typesetting is now done digitally using design programs or specialised typesetting programs.
Scanning operator: Scanning operators tend scanners. They feed print materials into the machine and set controls on the machine or on a controlling computer to obtain the highest resolution scan.
Archivist: Archivists assess, collect, organise, preserve and provide access to records and archives. Records maintained are in any format, analogue or digital and include several kinds of media (documents, photographs, video and sound recordings, etc.).
Investment clerk: Investment clerks assist with the administration of investments such as stocks, bonds or other securities and perform general clerical duties in the investment sector of a financial company.

References

1. Digitise documents – ESCO