Import export specialist in office machinery and equipment

Import export specialists in office machinery and equipment have and apply deep knowledge of import and export goods including customs clearance and documentation.

The following job titles also refer to import export specialist in office machinery and equipment:

assistant import export specialist in office machinery and equipment
graduate export specialist in office machinery and equipment
international trade compliance specialist in office machinery and equipment
customs compliance specialist in office machinery and equipment
senior import export specialist in office machinery and equipment
assistant import specialist in office machinery and equipment
trainee import export specialist in office machinery and equipment
senior import specialist in office machinery and equipment
graduate import specialist in office machinery and equipment
senior export specialist in office machinery and equipment
trainee export specialist in office machinery and equipment
trainee import specialist in office machinery and equipment
assistant export specialist in office machinery and equipment
graduate import export specialist in office machinery and equipment

A high school diploma or equivalent is generally the minimum required to work as an import export specialist in office machinery and equipment. However, many employers prefer to hire candidates with a bachelor’s degree in international business, international relations or another closely related field.

ISCO skill level is defined as a function of the complexity and range of tasks and duties to be performed in an occupation. It is measured on a scale from 1 to 4, with 1 the lowest level and 4 the highest, by considering:

• the nature of the work performed in an occupation in relation to the characteristic tasks and duties
• the level of formal education required for competent performance of the tasks and duties involved and
• the amount of informal on-the-job training and/or previous experience in a related occupation required for competent performance of these tasks and duties.

Import export specialist in office machinery and equipment is a Skill level 3 occupation.

No potential next step identified on the Manager track track for this occupation.

This knowledge should be acquired through learning to fulfill the role of import export specialist in office machinery and equipment.

• Embargo regulations: The national, international and foreign sanctions and embargo regulations, e.g. Council Regulation (EU) No 961/2010.
• Office equipment: The offered office machinery and equipment products, its functionalities, properties and legal and regulatory requirements.
• International commercial transactions rules: Pre-defined commercial terms used in international commercial transactions which stipulate clear tasks, costs and risks associated with the delivery of goods and services.
• International import export regulations: Know the principles that govern the import and export of products and equipment, trade restrictions, health and safety measures, licenses, etc.

These skills are necessary for the role of import export specialist in office machinery and equipment.

• Create solutions to problems: Solve problems which arise in planning, prioritising, organising, directing/facilitating action and evaluating performance. Use systematic processes of collecting, analysing, and synthesising information to evaluate current practice and generate new understandings about practice.
• Create import-export commercial documentation: Organise the completion of official documents such as letters of credit, shipping orders, and certificates of origin.
• Apply conflict management: Take ownership of the handling of all complaints and disputes showing empathy and understanding to achieve resolution. To be fully aware of all Social Responsibility protocols and procedures, and to be able to deal with a problem gambling situation in a professional manner with maturity and empathy.
• Apply export strategies: Follow and implement strategies according to the size of the company and possible advantages towards the international market. Set goals to export products or commodities to the market, in order to minimize risks for potential buyers.
• Handle quotes from prospective shippers: Evaluate the quotes fares and services offered from prospective transporters on the market.
• Speak different languages: Master foreign languages to be able to communicate in one or more foreign languages.
• Ensure customs compliance: implement and monitor compliance with import and export requirements in order to avoid customs claims, supply chain interruption, increased overall costs.
• Administer multi-modal logistics: Manage the flow of products through multi-modal transportation.
• Build rapport with people from different cultural backgrounds: Understand and create a link with people from different cultures, countries, and ideologies without judgements or preconceptions.
• Communicate with shipment forwarders: Maintain a good flow of communication with shipper and freight forwarders, who ensure a correct delivery and distribution of goods.
• Meet deadlines: Ensure operative processes are finished at a previously agreed-upon time.
• Apply import strategies: Follow and implement strategies for importing according to the size of the company, the nature of its products, the available expertise, and business conditions on the international markets. These strategies include procedural and strategic issues and involve the use of customs agencies or brokers.
• File claims with insurance companies: File a factual request to an insurance company in case a problem occurs which is covered under an insurance policy.
• Handle carriers: Organise the transportation system through which a product is conveyed to its buyer, through which a product is sourced from a supplier, including customs.
• Monitor merchandise delivery: Follow up logistical organisation of products; ensure that products have been transported in a correct and timely fashion.
• Have computer literacy: Utilise computers, IT equipment and modern day technology in an efficient way.
• Plan transport operations: Plan mobility and transport for different departments in order to obtain the best possible movement of equipment and materials. Negotiate the best possible delivery rates. Compare different bids and select the most reliable and cost-effective bid.

3331 – Clearing and forwarding agents

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References

1. Import export specialist in office machinery and equipment – ESCO