Performance production manager

Performance production managers take care of a range of practical issues concerning the production. They deal with matters ranging from the recruitment of staff, procurement of materials and services, to freight, customs coordination, telecommunications, labor relations, logistics, information technology, government liaison, venue booking, scheduling, operations management, mending delay problems and workplace safety.

The following job titles also refer to performance production manager:

live event production manager
theatre production manager
theater production manager
film production manager

Bachelor’s degree is generally required to work as performance production manager. However, this requirement may differ in some countries.

ISCO skill level is defined as a function of the complexity and range of tasks and duties to be performed in an occupation. It is measured on a scale from 1 to 4, with 1 the lowest level and 4 the highest, by considering:

• the nature of the work performed in an occupation in relation to the characteristic tasks and duties
• the level of formal education required for competent performance of the tasks and duties involved and
• the amount of informal on-the-job training and/or previous experience in a related occupation required for competent performance of these tasks and duties.

Performance production manager is a Skill level 3 occupation.

These occupations, although different, require a lot of knowledge and skills similar to performance production manager.

cultural centre director
cultural facilities manager
gambling manager
lottery manager
zoo curator

These occupations require some skills and knowledge of performance production manager. They also require other skills and knowledge, but at a higher ISCO skill level, meaning these occupations are accessible from a position of performance production manager with a significant experience and/or extensive training.

botanist
technical director
auction house manager
security manager
programme manager

This knowledge should be acquired through learning to fulfill the role of performance production manager.

Cultural projects: The purpose, organisation and management of cultural projects and related fundraising actions.
Corporate social responsibility: The handling or managing of business processes in a responsible and ethical manner considering the economic responsibility towards shareholders as equally important as the responsibility towards environmental and social stakeholders.

These skills are necessary for the role of performance production manager.

Manage supplies: Monitor and control the flow of supplies that includes the purchase, storage and movement of the required quality of raw materials, and also work-in-progress inventory. Manage supply chain activities and synchronise supply with demand of production and customer.
Draw up artistic production: File and document a production in all its phases right after the performance period so that it can be reproduced and all relevant information remains accessible.
Organise rehearsals: Manage, schedule and run rehearsals for the performance.
Represent the organisation: Act as representative of the institution, company or organisation to the outside world.
Plan artistic production activities: Allocate staff and resources to different activities in the artistic production. Take into account the needs of the production and coordinate with the involved parties.
Liaise with cultural partners: Establish and maintain sustainable partnerships with cultural authorities, sponsors and other cultural institutions.
Manage budgets: Plan, monitor and report on the budget.
Liaise with local authorities: Maintain the liaison and exchange of information with regional or local authorities.
Work with cultural venue specialists: Call upon the competence of other professionals and specialists, from within and outside the organisation, to contribute to activities and provide documents to improve public access to collections and exhibitions.
Strive for company growth: Develop strategies and plans aiming at achieving a sustained company growth, be the company self-owned or somebody else’s. Strive with actions to increase revenues and positive cash flows.
Manage artistic project: Manage an artistic project. Determine project needs. Establish partnerships. Manage the budget, schedule, contractual agreements and assess the project.
Manage staff: Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff.
Coordinate with creative departments: Coordinate activities with other artistic and creative departments.
Manage operational budgets: Prepare, monitor and adjust operational budgets together with the economical/administrative manager/professionals in the arts institute/unit/project.
Adapt to artists’ creative demands: Work with artists, striving to understand the creative vision and adapting to it. Make full use of your talents and skills to reach the best possible result.
Coordinate rehearsals: Organise rehearsal schedules for actors and crew, collect and update necessary contact information as well as organise any additional meetings for the actors and crew.
Establish daily priorities: Establish daily priorities for staff personnel. Effectively deal with multi-task workload.

Promote cultural venue events: Work together with museum or any art facility staff to develop and promote its events and programme.
Estimate needs of artistic production: Analyse, estimate and list the production needs.
Develop artistic project budgets: Developing artistic project budgets for approval, estimating deadlines and material costs.
Set organisational policies: Participate in setting organisational policies that cover issues such as participant eligibility, program requirements, and program benefits for the service users.
Supervise daily information operations: Direct daily operations of different units. Coordinate program/project activities to assure the respect of costs and time.
Develop cultural activities: Develop activities adapted to the outreach and/or audience. Take into account difficulties and needs observed and identified from the perspective of enhancing curiosity and general capability to access to art and culture.
Manage logistics: Create logistic framework for transporting goods to customers and for receiving returns, execute and follow up the logistics processes and guidelines.
Create production schedules: Create the timeline for the production of a motion picture, broadcast program or artistic production. Decide how long each phase will take and what its requirements are. Take into account the existing schedules of the production team and create a viable schedule. Inform the team of the schedule.
Delegate activities: Delegate activities and tasks to others according to the ability, level of preparation, competence and legal scope of practice. Make sure that people understand what they should do and when they should do it.
Plan health and safety procedures: Set up procedures for maintaining and improving health and safety in the workplace.
Promote inclusion: Promote inclusion in health care and social services and respect diversity of beliefs, culture, values and preferences, keeping in mind the importance of equality and diversity issues.
Coordinate artistic production: Oversee the day-to-day coordination of production tasks so that the organisation fits within the desired artistic and business policies and in order to present productions in a uniform corporate identity to the public.
Organise performance space: Keep the stage and backstage areas organised. Define and label areas for different purposes, such as storage, dressing and meeting. Coordinate organisational decisions with the users of the space.
Organise cultural events: Arrange events in cooperation with local stakeholders which promote local culture and heritage.
Follow company standards: Lead and manage according to the organisation’s code of conduct.

This knowledge is sometimes, but not always, required for the role of performance production manager. However, mastering this knowledge allows you to have more opportunities for career development.

Labour legislation: Legislation, on a national or international level, that governs labour conditions in various fields between labour parties such as the government, employees, employers, and trade unions.
Cost management: The process of planning, monitoring and adjusting the expenses and revenues of a business in order to achieve cost efficiency and capability.
Copyright legislation: Legislation describing the protection of the rights of original authors over their work, and how others can use it.

These skills and competences are sometimes, but not always, required for the role of performance production manager. However, mastering these skills and competences allows you to have more opportunities for career development.

Document safety actions: Record all actions taken to ameliorate health and safety, including evaluations, incident reports, strategic plans, risk assessments.
Assemble an artistic team: Bring together an artistic team, after identifying the needs, looking for candidates, conducting interviews and aligning on the conditions of the project.
Ensure health and safety of visitors: Take the necessary precautions to ensure the physical safety of an audience or people visiting an activity. Prepare actions in case of emergency. Administer first aid and direct emergency evacuations.

1431 – Sports, recreation and cultural centre managers

 

 

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References

1. Performance production manager – ESCO