Defence administration officer

Defence administration officers perform managerial duties and administrative tasks in defense institutions, such as maintenance of records, management of staff, and handling of accounts.

The following job titles also refer to defence administration officer:

defence administration manager
administration manager of defence
administration officer of defence
civil servant

Bachelor’s degree is generally required to work as defence administration officer. However, this requirement may differ in some countries.

ISCO skill level is defined as a function of the complexity and range of tasks and duties to be performed in an occupation. It is measured on a scale from 1 to 4, with 1 the lowest level and 4 the highest, by considering:

• the nature of the work performed in an occupation in relation to the characteristic tasks and duties
• the level of formal education required for competent performance of the tasks and duties involved and
• the amount of informal on-the-job training and/or previous experience in a related occupation required for competent performance of these tasks and duties.

Defence administration officer is a Skill level 4 occupation.

These occupations, although different, require a lot of knowledge and skills similar to defence administration officer.

civil service administrative officer
brigadier
court administrator
army general
army major

These occupations require some skills and knowledge of defence administration officer. They also require other skills and knowledge, but at a higher ISCO skill level, meaning these occupations are accessible from a position of defence administration officer with a significant experience and/or extensive training.

This knowledge should be acquired through learning to fulfill the role of defence administration officer.

Military logistics: The operations of the supply and demand of goods and recources on military bases and during military operations on the field, the disruption of enemy supplies, cost analysis, equipment demands, and other military logistics activities.
Military code: The code language used in specific intelligence or military organisations and operations, how to use and decipher them.
Budgetary principles: Principles of estimating and planning of forecasts for business activity, compile regular budget and reports.
Accounting techniques: The techniques of recording and summarising business and financial transactions and analysing, verifying, and reporting the results.
Personnel management: The methodologies and procedures involved in the hiring and development of employees in order to ensure value for the organisation, as well as personnel needs, benefits, conflict resolution and ensuring a positive corporate climate.
Document management: The methodology of tracking, managing and storing documents in a systematic and organised manner as well as keeping a record of the versions created and modified by specific users (history tracking).

These skills are necessary for the role of defence administration officer.

Manage staff: Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff.
Keep task records: Organise and classify records of prepared reports and correspondence related to the performed work and progress records of tasks.
Recruit employees: Hire new employees by scoping the job role, advertising, performing interviews and selecting staff in line with company policy and legislation.
Manage administrative systems: Ensure administrative systems, processes and databases are efficient and well managed and give the sound basis to work together with the administrative officer/staff/professional.
Ensure compliance with policies: Ensure compliance with legislation and company procedures in respect of health and safety in the workplace and public areas. Ensure awareness and compliance with all company policies in relation to health and safety and equal opportunities in the workplace.
Manage accounts: Manage the accounts and financial activities of an organisation, supervising that all the documents are correctly maintained, that all the information and calculations are correct, and that proper decisions are being made.

This knowledge is sometimes, but not always, required for the role of defence administration officer. However, mastering this knowledge allows you to have more opportunities for career development.

These skills and competences are sometimes, but not always, required for the role of defence administration officer. However, mastering these skills and competences allows you to have more opportunities for career development.

Use a computer: Utilise computer equipment or digital devices to facilitate quality control, data management, and communication. Follow instructions given by a computer programme, create computer files or documents.
Order supplies: Command products from relevant suppliers to get convenient and profitable products to purchase.
Coordinate events: Lead events by managing budget, logistics, event support, security, emergency plans and follow up.
Manage budgets: Plan, monitor and report on the budget.
Ensure information security: Ensure that the information gathered during surveillance or investigations remains in the hands of those authorised to receive and use it, and does not fall into enemy or otherwise non-authorised individuals’ hands.
Ensure equipment availability: Ensure that the necessary equipment is provided, ready and available for use before start of procedures.
Analyse logistic needs: Analysing the logistic needs of all the different departments on the organisational level.
Respond to enquiries: Respond to enquiries and requests for information from other organisations and members of the public.
Supervise the maintenance of military equipment: Plan and supervise the routine maintenance and repair work of military equipment and weaponry to ensure proper working order.
Fix meetings: Fix and schedule professional appointments or meetings for clients or superiors.
Hire new personnel: Hire new personnel for a company or organisation payroll via a prepared set of procedures. Make staffing decisions and direct selection co-workers.
Assist in military logistics: Assist the upper management of a military organisation in the supply of goods and resources to military troops on the field and on base, and the disruption of enemy flow of resources, and other logistics activities in the military.
Manage military logistics: Manage the supply and demand of resources on a military base or during a mission on field to troops in need, analyse equipment needs, interfere with enemy supplies, perform cost analysis, and other logistics activities specific to military operations.
Monitor military equipment use: Monitor the use by military staff of specific military equipment to ensure that no unauthorised personnel gains access to specific types of equipment, that everyone handles the equipment according to regulations, and that it is only used in appropriate circumstances.

1219 – Business services and administration managers not elsewhere classified

 

 

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References

1. Defence administration officer – ESCO