Admissions coordinator

Admissions coordinators are in charge of the students’ applications and admissions to a (private) school, college or university. They asses possible future students’ qualifications and subsequently approve or deny their application, based on the regulations and desires set by the board of directors and the school administration. They also assist the accepted students in their enrollment in the programme and courses of their choice.

The following job titles also refer to admissions coordinator:

coordinator of admissions
student admissions officer
student admissions coordinator
admissions officer
coordinator of student admissions
admissions coordinator in education
university admissions coordinator
admissions coordinator in university
school admissions coordinator
college admissions coordinator

Bachelor’s degree is generally required to work as admissions coordinator. However, this requirement may differ in some countries.

ISCO skill level is defined as a function of the complexity and range of tasks and duties to be performed in an occupation. It is measured on a scale from 1 to 4, with 1 the lowest level and 4 the highest, by considering:

• the nature of the work performed in an occupation in relation to the characteristic tasks and duties
• the level of formal education required for competent performance of the tasks and duties involved and
• the amount of informal on-the-job training and/or previous experience in a related occupation required for competent performance of these tasks and duties.

Admissions coordinator is a Skill level 4 occupation.

These occupations, although different, require a lot of knowledge and skills similar to admissions coordinator.

academic support officer
headteacher
academic advisor
learning mentor
deputy head teacher

These occupations require some skills and knowledge of admissions coordinator. They also require other skills and knowledge, but at a higher ISCO skill level, meaning these occupations are accessible from a position of admissions coordinator with a significant experience and/or extensive training.

This knowledge should be acquired through learning to fulfill the role of admissions coordinator.

Assessment processes: Various evaluation techniques, theories, and tools applicable in the assessment of students, participants in a programme, and employees. Different assessment strategies such as initial, formative, summative and self- assessment are used for varying purposes.

These skills are necessary for the role of admissions coordinator.

Provide information on school services: Present information on the educational and support services of a school or university to students and their parents, such as career guidance services or offered courses.
Assist students with their enrolment: Help the accepted students with the enrolment in a certain programme. Prepare legal documents and support the students as they settle in.
Provide education management support: Support the management of an education institution by directly assisting in the managerial duties or by providing information and guidance from your area of expertise to simplify the managerial tasks.
Assess students: Evaluate the students’ (academic) progress, achievements, course knowledge and skills through assignments, tests, and examinations. Diagnose their needs and track their progress, strengths, and weaknesses. Formulate a summative statement of the goals the student achieved.
Identify education needs: Identify the needs of students, organisations and companies in terms of provision of education in order to aid in the development of curricula and education policies.
Manage student admissions: Assess students’ applications and manage correspondence with them concerning their admission, or rejection, pursuant to the regulations of the school, university or other educational organisation. This also includes obtaining educational information, such as personal records, on the student. File the paperwork of the admitted students.
Provide information on education financing: Provide information to parents and students concerning tuition fees, student loans and financial support services.

This knowledge is sometimes, but not always, required for the role of admissions coordinator. However, mastering this knowledge allows you to have more opportunities for career development.

Customer service: Processes and principles related to the customer, client, service user and to personal services; these may include procedures to evaluate customer’s or service user’s satisfaction.
Communication: Exchanging and conveying information, ideas, concepts, thoughts, and feelings through the use of a shared system of words, signs, and semiotic rules via a medium.
Education law: The area of law and legislation that concerns education policies and the people working in the sector in an (inter)national context, such as teachers, students, and administrators.
Primary school procedures: The inner workings of a primary school, such as the structure of the relevant education support and management, the policies, and the regulations.
Office software: The characteristics and functioning of software programs for office tasks such as word processing, spreadsheets, presentation, email and database.
Electronic communication: Data communication performed through digital means such as computers, telephone or e-mail.
Kindergarten school procedures: The inner workings of a kindergarten, such as the structure of the relevant education support and management, policies, and regulations.
Education administration: The processes related to the administrative areas of an education institution, its director, employees, and students.
Student financial aid programmes: The different financial support services offered to students by the government, private organisations or the attended school such as tax benefits, loans or grants.

These skills and competences are sometimes, but not always, required for the role of admissions coordinator. However, mastering these skills and competences allows you to have more opportunities for career development.

Assist in the organisation of school events: Provide assistance in the planning and organisation of school events, such as the school’s open house day, a sports game or a talent show.
Use different communication channels: Make use of various types of communication channels such as verbal, handwritten, digital and telephonic communication with the purpose of constructing and sharing ideas or information.
Use office systems: Make appropriate and timely use of office systems used in business facilities depending on the aim, whether for the collection of messages, client information storage, or agenda scheduling. It includes administration of systems such as customer relationship management, vendor management, storage, and voicemail systems.
Manage educational institution’s administration: Administer multiple activities of a school, university or other educational institution such as daily administrative operations.
Communicate with youth: Use verbal and non-verbal communication and communicate through writing, electronic means, or drawing. Adapt your communication to children and young people`s age, needs, characteristics, abilities, preferences, and culture.
Secondary school procedures: The inner workings of a secondary school, such as the structure of the relevant education support and management, the policies, and the regulations.
Oversee extra-curricular activities: Supervise and potentially organise educational or recreational activities for the students outside of mandatory classes.
Counsel students: Provide assistance to students with educational, career-related or personal issues such as course selection, school adjustment en social integration, career exploration and planning, and family problems.

2359 – Teaching professionals not elsewhere classified

 

 

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References

1. Admissions coordinator – ESCO