Notaries ensure the authenticity and legitimacy of official documents such as declarations, certificates, contracts, deeds and purchases. They examine the documents, witness the signing and authenticate them. They administer oaths and affirmations and perform other acts of notarisation.
Excludes people performing the transfer of legal properties and titles.
Excludes conveyance clerk.
ISCO skill level is defined as a function of the complexity and range of tasks and duties to be performed in an occupation. It is measured on a scale from 1 to 4, with 1 the lowest level and 4 the highest, by considering:
the nature of the work performed in an occupation in relation to the characteristic tasks and duties
the level of formal education required for competent performance of the tasks and duties involved and
the amount of informal on-the-job training and/or previous experience in a related occupation required for competent performance of these tasks and duties.
These occupations require some skills and knowledge of notary. They also require other skills and knowledge, but at a higher ISCO skill level, meaning these occupations are accessible from a position of notary with a significant experience and/or extensive training.
This knowledge should be acquired through learning to fulfill the role of notary.
Contract law: The field of legal principles that govern written agreements between parties concerning the exchange of goods or services, including contractual obligations and termination. Property law: The law and legislation that regulates all the different ways to handle property, such as the types of property, how to handle property disputes and property contract rules. Civil law: The legal rules and their applications used in disputes between different parties.
Constitutional law: The regulations dealing with the fundamental principles or established precedents which govern a state or organisation. Public law: The part of law which governs relationships between individuals and the government, and the relationships between individuals which concern society directly.
These skills are necessary for the role of notary.
Interpret law: Interpret the law during the investigation of a case in order to know the correct procedures in handling the case, the specific status of the case and the parties involved, the possible outcomes, and how to present the best arguments for the most favourable outcome. Issue official documents: Issue and certify official documents to national citizens and foreigners such as passports and certificates. Witness the signing of documents: Observe and attest the veracity of the celebration and signing of documents having a legally binding character. Administer oaths: Administer oaths as promises of the veracity of acts in order to be taken as legit facts. Authenticate documents: Authenticate official documents, ensuring that their composition and the manner in which they were signed and officiated is compliant with regulations, and thus establishing the document’s authenticity and legal power. Check official documents: Check an individuals’ official documentation, such as driver’s licenses and identification, to ensure compliance with legal regulations, and to identify and assess individuals. Meet with clients for legal services: Meet, interview, and advice clients to know their needs in terms of legal matters and to establish the cooperation based on the specialisation of the professional or legal firm. Take affidavits: Take affidavits and confirm the veracity of the written sworn statements presented by natural persons on a voluntary basis.
This knowledge is sometimes, but not always, required for the role of notary. However, mastering this knowledge allows you to have more opportunities for career development.
Intellectual property law: The regulations that govern the set of rights protecting products of the intellect from unlawful infringement. Conveyancing: The legal transfer of property from the owner to the buyer in order to ensure that the buyer knows about the restrictions and rights that come with the land. Real estate market: The trends concerning the buying, selling, or renting of property, including the land, buildings, and natural resources encompassed within the property; the categories of residential properties and properties for business purposes which such properties are traded in. Hand gestures: The meanings of different hand gestures signifying or implying the act of something. For instance, swearing with a raised hand. Mortgage loans: The financial system of acquiring money by property owners or prospective property owners, in which the loan is secured on the property itself so that the property can be repossessed by the lender in the absence of payments due by the borrower. Legal research: The methods and procedures of research in legal matters, such as the regulations, and different approaches to analyses and source gathering, and the knowledge on how to adapt the research methodology to a specific case to obtain the required information. Types of oaths: The various kinds of swearing such as testimonies on happenings, affirmation on the veracity of a declaration, professional oaths to become a doctor or veterinary, and royal oaths for official purposes. International import export regulations: Know the principles that govern the import and export of products and equipment, trade restrictions, health and safety measures, licenses, etc. Legal terminology: The special terms and phrases used in the field of law. Court procedures: The regulations which are in place during the investigation of a court case and during a court hearing, and of how these events occur.
These skills and competences are sometimes, but not always, required for the role of notary. However, mastering these skills and competences allows you to have more opportunities for career development.
Create import-export commercial documentation: Organise the completion of official documents such as letters of credit, shipping orders, and certificates of origin. Conclude business agreements: Negotiate, revise, and sign mercantile and business documents such as contracts, business agreements, deeds, purchases and wills, and bills of exchange. Manage staff: Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff. Perform powers of attorney: Act on behalf of another individual in legal, private and business affairs. Examine mortgage loan documents: Examine documents from mortgage borrowers or from financial institutions, such as banks or credit unions, relating to a loan secured on a property in order to examine the payment history of the loan, the financial state of the bank or borrower, and other relevant information in order to assess the further course of action. Facilitate official agreement: Facilitate an official agreement between two disputing parties, ensuring that both parties agree on the resolution which has been decided on, as well as writing the necessary documents and ensuring both parties sign it. Archive documentation related to the work: Select relevant documentation related to the ongoing or complete work and take steps to archive it in a way that ensures its future accessibility. Register deeds: Register authenticated legal documents concerning the passing, affirmation, or confirmation of interests, rights, or properties with the appropriate authority or government in order to officiate the procedure and for taxation and declaration purposes. Provide legal legitimacy to the transfer of assets: Witness and assist on the transfer of assets, property, and goods which require the attestation of an authorised official. Revise legal documents: Read and interpret legal documents and proofs about happenings in relation with the legal case. Fix meetings: Fix and schedule professional appointments or meetings for clients or superiors. Manage contracts: Negotiate the terms, conditions, costs and other specifications of a contract while making sure they comply with legal requirements and are legally enforceable. Oversee the execution of the contract, agree on and document any changes. Perform clerical duties: Perform administrative tasks such as filing, typing up reports and maintaining mail correspondence. Apply technical communication skills: Explain technical details to non-technical customers, stakeholders, or any other interested parties in a clear and concise manner. Provide legal advice: Provide advice to clients in order to ensure that their actions are compliant with the law, as well as most beneficial for their situation and specific case, such as providing information, documentation, or advice on the course of action for a client should they want to take legal action or legal action is taken against them. Officiate weddings: Officiate weddings in a manner compliant to traditional and legal regulations, and to the couple’s wishes, ensuring that it is official by providing the necessary documentation and witnessing its signing, fulfilling the role of officiator.
