Court administrator

Court administrators perform managerial tasks in a court institution, such as supervision of staff, administration, communicating with judges and reviewing procedures. They also manage the court’s finances, and oversee maintenance of the facility and equipment.

The following job titles also refer to court administrator:

legal administrator
court administration manager
court administrative officer
manager of court administration

Bachelor’s degree is generally required to work as court administrator. However, this requirement may differ in some countries.

ISCO skill level is defined as a function of the complexity and range of tasks and duties to be performed in an occupation. It is measured on a scale from 1 to 4, with 1 the lowest level and 4 the highest, by considering:

• the nature of the work performed in an occupation in relation to the characteristic tasks and duties
• the level of formal education required for competent performance of the tasks and duties involved and
• the amount of informal on-the-job training and/or previous experience in a related occupation required for competent performance of these tasks and duties.

Court administrator is a Skill level 4 occupation.

These occupations, although different, require a lot of knowledge and skills similar to court administrator.

court jury coordinator
defence administration officer
public finance accountant
army general
brigadier

These occupations require some skills and knowledge of court administrator. They also require other skills and knowledge, but at a higher ISCO skill level, meaning these occupations are accessible from a position of court administrator with a significant experience and/or extensive training.

This knowledge should be acquired through learning to fulfill the role of court administrator.

Legal case management: The procedures of a legal case from opening to closing, such as the documentation that needs to be prepared and handled, the people involved in different stages of the case, and the requirements that need to be met before the case can be closed.
Court procedures: The regulations which are in place during the investigation of a court case and during a court hearing, and of how these events occur.

These skills are necessary for the role of court administrator.

Manage budgets: Plan, monitor and report on the budget.
Manage staff: Manage employees and subordinates, working in a team or individually, to maximise their performance and contribution. Schedule their work and activities, give instructions, motivate and direct the workers to meet the company objectives. Monitor and measure how an employee undertakes their responsibilities and how well these activities are executed. Identify areas for improvement and make suggestions to achieve this. Lead a group of people to help them achieve goals and maintain an effective working relationship among staff.
Manage administrative systems: Ensure administrative systems, processes and databases are efficient and well managed and give the sound basis to work together with the administrative officer/staff/professional.
Set organisational policies: Participate in setting organisational policies that cover issues such as participant eligibility, program requirements, and program benefits for the service users.
Observe confidentiality: Observe the set of rules establishing the nondisclosure of information except to another authorised person.
Delegate activities: Delegate activities and tasks to others according to the ability, level of preparation, competence and legal scope of practice. Make sure that people understand what they should do and when they should do it.
Ensure compliance with policies: Ensure compliance with legislation and company procedures in respect of health and safety in the workplace and public areas. Ensure awareness and compliance with all company policies in relation to health and safety and equal opportunities in the workplace.
Maintain operational communications: Maintain communications between different departments of an organisation, between the staff, or during specific operations or missions, to ensure that the operation or mission is successful, or that the organisation functions smoothly.

This knowledge is sometimes, but not always, required for the role of court administrator. However, mastering this knowledge allows you to have more opportunities for career development.

Budgetary principles: Principles of estimating and planning of forecasts for business activity, compile regular budget and reports.
Accounting techniques: The techniques of recording and summarising business and financial transactions and analysing, verifying, and reporting the results.
Legal research: The methods and procedures of research in legal matters, such as the regulations, and different approaches to analyses and source gathering, and the knowledge on how to adapt the research methodology to a specific case to obtain the required information.
Correctional procedures: Tthe legal regulations and policies concerning the operations of correctional facilities, and other correctional procedures.
Civil process order: The legal procedures and standards that courts follow in civil lawsuits.

These skills and competences are sometimes, but not always, required for the role of court administrator. However, mastering these skills and competences allows you to have more opportunities for career development.

Compile legal documents: Compile and collect legal documents from a specific case in order to aid an investigation or for a court hearing, in a manner compliant with legal regulations and ensuring records are properly maintained.
Brief court officials: Brief court officials such as judges, barristers, and other representatives on the day’s events, the details of the cases scheduled for that day, attendance, and other matters pertaining court proceedings which are significant.
Undertake inspections: Undertake safety inspections in areas of concern to identify and report potential hazards or security breaches; take measures to maximise safety standards.
Use different communication channels: Make use of various types of communication channels such as verbal, handwritten, digital and telephonic communication with the purpose of constructing and sharing ideas or information.
Ensure equipment availability: Ensure that the necessary equipment is provided, ready and available for use before start of procedures.
Supervise legal case procedures: Supervise the procedures conducted during or after a legal case to ensure that everything occurred compliant with legal regulations, that the case is finished before closing, and to verify whether no mistakes have been made and all necessary steps were undertaken during the progression of the case from start to closing.
Respond to enquiries: Respond to enquiries and requests for information from other organisations and members of the public.
Record court procedures: Record all the information necessary for proper record maintenance during court hearings, such as the people present, the case, the evidence presented, the sentence made, and other important matters which were brought up during the hearing.
Develop account strategy: Create the strategic goals and actions for future interaction with an account for the organisation.
Ensure proper document management: Guarantee that the tracking and recording standards and rules for document management are followed, such as ensuring that changes are identified, that documents remain readable and that obsoleted documents are not used.
Manage accounts: Manage the accounts and financial activities of an organisation, supervising that all the documents are correctly maintained, that all the information and calculations are correct, and that proper decisions are being made.
Train employees: Lead and guide employees through a process in which they are taught the necessary skills for the perspective job. Organise activities aimed at introducing the work and systems or improving the performance of individuals and groups in organisational settings.

1349 – Professional services managers not elsewhere classified

 

 

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References

1. Court administrator – ESCO