Maintain professional administration

File and organise professional administration documents comprehensively, keep customer records, fill in forms or log books and prepare documents about company-related matter.

organise professional administration records
keep professional administration documents
maintaining professional administration

skill/competence

cross-sector

Maintain professional administration is an essential skill of the following occupations:

Business service manager: Business service managers are reponsible for the provision of professional services to companies. They organise the provision of services tailored to the needs of the client and liaise with clients to agree on the contractual obligations for both parties.
Polygraph examiner: Polygraph examiners prepare individuals for polygraph testing, conduct the polygraph exam and interpret the results. They pay close attention to detail and use a range of instruments to monitor respiratory, sweat and cardiovascular responses to questions addressed during the process. Polygraph examiners write reports on the basis of the results and can provide courtroom testimony.
Human resources assistant: Human resources assistants provide support in all the processes and efforts carried by human resources managers. They help in the preparation of recruitment processes by scanning CVs and narrowing the selection to the most suitable candidates. They perform administrative tasks, prepare communications and letters, and perform the tabulation of the surveys and assessments carried out by the department.
Embalmer: Embalmers arrange for the removal of bodies of deceased persons from the place of death and they prepare the bodies for burials and cremations. They clean and disinfect the bodies, use make-up to create the impression of a more natural appearance and hide any visible damage. They are in close contact with funeral services directors in order to comply with the wishes of the deceased family members.

Maintain professional administration is optional for these occupations. This means knowing this skill may be an asset for career advancement if you are in one of these occupations.

Recruitment consultant: Recruitment consultants provide the suitable candidates to employers according to the specific job profile requested. They perform testing and interviewing with job seekers, shortlist few candidates to present to the employers and match candidates to appropriate jobs. Recruitment consultants maintain relationships with employers to offer their services on a more long-term basis.
Hairdresser: Hairdressers offer beauty services such as cutting, colouring, bleaching, permanent waving and styling clients’ hair. They ask their clients about their hairstyle preferences in order to provide customised services. Hairdressers use clippers, scissors and razors. They provide hair and scalp treatments and shampoo, condition and rinse hair.
Gunsmith: Gunsmiths modify and repair metal fabricated firearms for special costumer specifications. They use machines and hand tools such as planers, grinders and millers to alter and restore guns, and they may also apply engravings, carvings and other decorative finishing touches to the otherwise finished product.
Kennel worker: Kennel workers handle animals in kennels or catteries and provide care for pets. They feed the animals, clean their cages, look after ill or old animals, groom them and take them out for a walk.
Masseur/masseuse: Masseurs/masseuses perform massages to help their clients relax and de-stress according to their preferences. They use appropriate massages, equipment and oils and also instruct their clients on techniques to improve relaxation.
Toilet attendant: Toilet attendants clean and maintain toilet facilities in accordance with company standards and policies. They use cleaning equipment to clean mirrors, floors, toilets and sinks. They perform the cleaning activities before, during and after operational service hours. Toilet attendants refill the facility with supplies as needed and maintain records of their daily operations.
Watch and clock repairer: Watch and clock repairers maintain and repair wristwatches and clocks. They identify defects, change batteries, fit new straps, oil and replace damaged parts. They may also restore antique clocks.
Sports equipment repair technician: Sports equipment repair technicians maintain and repair recreational sports equipment such as tennis rackets, archery tools and camping equipment. They use specialised hand tools or mechanical tools to restore damaged parts.
Locker room attendant: Locker room attendants assist customers in handling personal items and articles in changing rooms, usually in sports or theatre areas. They also maintain the overall cleanliness of the designated areas and help with lost and found issues.
Pest management worker: Pest management workers identify, eliminate and repel pests by applying specific chemical solutions, setting traps and other equipment to control pests such as rats, mice and cockroaches. They apply pesticides and clean and remove pests after extermination. Their tasks might include elimination of fungi, moisture or insects. They inform and advise clients, residents and facility owners on after care and preventive methods to keep away pests.
Cloak room attendant: Cloak room attendants ensure that clients’ coats and bags are safely deposited within the cloak room. They interact with clients to receive their articles, exchange tickets for their corresponding items, and return them to their owners. They might assist with requests and complaints.
Bicycle mechanic: Bicycle mechanics maintain and repair a variety of bicycle models and component parts. They may perform customized alterations, according to their client’s preferences.
Beauty salon manager: Beauty salon managers oversee the daily operations and staff management in a beauty salon. They ensure customer satisfaction, budget control and inventory management. Beauty salon managers set up and enforce salon rules and cleanliness guidelines. They are also in charge of promoting the salon to attract new clients.
Pedicurist: Pedicurists offer cosmetic treatment and care for their clients’ feet and toenails. They cut and shape toenails, give footbaths and exfoliation treatments and apply nail polish.
Barber: Barbers cut, trim, taper and style men’s hair. They also remove facial hair by shaving the specific area. Barbers use tools such as scissors, clippers, razors and combs. They may offer additional services like shampooing, styling, coloring and performing scalp massages.
Pesticides sprayer: Pesticides sprayers mix pesticides, insecticides, fungicides, and other chemical solutions, and apply them via technical equipment such as sprayers on trees, plants and lawns. They clean and maintain operating machinery and ensure the overall safety in designated areas.
Hairdresser assistant: Hairdresser assistants clean the hair of clients, apply hair conditioner and dying treatment in a beauty salon. They apply shampoo, rub scalp and rinse the hair. They may also do scalp treatment, bleaching, tinting, and massaging for their clients. Shampooers use specialized lotions, shampoos, conditioners, and other hair care equipment, according to their client’s needs and preferences.
Toymaker: Toymakers create or reproduce hand-made objects for sale and exhibition made of various materials such as plastic, wood and textile. They develop, design and sketch the object, select the materials and cut, shape and process the materials as necessary and apply finishes. In addition, toymakers maintain and repair all types of toys, including mechanical ones. They identify defects in toys, replace damaged parts and restore their functionality.
Guide dog instructor: Guide dog instructors train dogs to be responsible in guiding blind people to travel effectively. They plan the training sessions, match guide dogs with their clients and ensure overall routine care of the training dogs. Guide dog instructors also provide advice to the blind people in the use of techniques that facilitate dog’s travel skills and mobility.
Occupational analyst: Occupational analysts collect and analyse occupational information within one field or company in order to make recommendations for reducing costs and general business improvements. They provide technical assistance to employers in dealing with problematic staff recruitment and development and with staff restructuring. Occupational analysts study and write job descriptions and prepare occupational classification systems.
Photography shop manager: Photography shop managers are responsible for activities and staff in a photography store. ​They manage employees, monitor the sales of the store, manage budgets and order supplies when a product is out of supply and perform administrative duties if required.
Hair removal technician: Hair removal technicians provide cosmetic services to their clients by removing unwanted hair on various body parts. They can use different techniques for temporary hair removal, such as epilation and depilation techniques, or permanent hair removal methods, such as electrolysis or intense pulsed light.
Recreational facilities manager: Recreational facilities managers direct the operations of facilities that provide recreational services such as gardens, spas, zoos, gambling and lottery facilities. They plan and organise the daily operations of the related staff and facilities and ensure the organisation follows the latest developments in its field. They coordinate the different departments of the facility and manage the correct use of resources and budgets.

Kitchen and bathroom shop manager: Kitchen and bathroom shop managers are responsible for activities and staff in specialised shops that sell kitchens and bathrooms. ​They manage employees, monitor the sales of the store, manage budgets and order supplies when a product is out of supply and perform administrative duties if required.
Funeral services director: Funeral services directors coordinate the logistics of funerals. They support the deceased family by arranging the details concerning the location, dates and times of memorial services. Funeral services directors contact representatives of the cemetery to prepare the site, plan transportation for the deceased person, advise on the types of memorials and legal requirements or paperwork.

Funeral services directors organise the daily operations of the crematorium. They oversee the staff’s activities in the crematorium and ensure that they deliver services according to legal requirements. They monitor the crematorium service revenue budget and develop and maintain operational rules within the crematorium.
Power tool repair technician: Power tool repair technicians identify defects and repair electrically powered tools such as drills, chainsaws, lawn mowers and grinding machines. They disassemble, test and replace defective parts in tools. Power tools repair technicians advise customers on maintenance products and methods for their equipment. They may sell such products.
Window cleaner: Window cleaners use cleaning tools such as sponges and detergents to clean windows, mirrors and other glass surfaces of buildings, both on the interior and exterior. They use specific ladders to clean taller buildings, using safety belts for support.
Massage therapist: Massage therapists provide therapeutic massage treatments to improve the well-being of their clients. They perform a variety of massage types such as shiatsu and swedish massage, according to their client’s needs and preferences.
Aesthetician: Aestheticians offer skin care treatments. They apply various facial treatments according to their clients’ needs and skin type, such as lotions, scrubs, peels and masks, in order to maintain the skin healthy and attractive. Aestheticians may also give neck massages and body treatments such as wraps. Aestheticians remove unwanted hair on different body parts like eyebrows, upper lip or the bikini area. They perform facial massage and apply make-up for various occasions.
Office equipment repair technician: Office equipment repair technicians provide services to businesses related to installing, maintaining and repairing new or existing equipment such as printers, scanners and modems, on the clients’ premises. They keep records of performed services and return equipment to a repair centre if needed.
Craft shop manager: Craft shop managers are responsible for activities and staff in specialised shops that sell equipment and supplies for craft activities such as sewing, painting or pottery making. ​They manage employees, monitor the sales of the store, manage budgets and order supplies when a product is out of supply and perform administrative duties if required.
Computer hardware repair technician: Computer hardware repair technicians install, examine, test and repair computer hardware and peripheral components. They test computers’ functionality, identify the problems and replace damaged components and parts.
Kennel supervisor: Kennel supervisors monitor the daily operations of the kennel under their supervision. They ensure that the pets kept in kennels are being properly handled and cared for. Kennel supervisors supervise the working staff and maintain contact with the owners of the pets while they drop off or pick up the pets.
Service manager: Service managers are responsible for the supervision and coordination of the provision of different professional and technical services to customers. They ensure a smooth interaction with clients and high levels of satisfaction post-service. This occupation includes the provision of policing, correctional, library, legal and fire services.
Manicurist: Manicurists provide fingernail care. They clean, cut and shape the nails, remove cuticles and apply polish. Manicurists apply artificial fingernails and other decorative items on nails. They advice on nail and hand care and sell specialised products.
Beauty salon attendant: Beauty salon attendants schedule clients’ appointments, greet clients on the premises, give detailed information on the salon’s services and treatments and gather clients’ complaints. They clean the salon regularly and ensure all products are in stock and well deposited. Beauty salon attendants take payments from clients and may sell various beauty products.
Personal stylist: Personal stylists assist their clients in making fashion choices. They advise on the latest fashion trends in clothing, jewellery and accessories and help their clients choose the right outfit, depending on the type of social event, their tastes and body types. Personal stylists teach their clients how to make decisions regarding their overall appearance and image.
Jewellery repairer: Jewellery repairers use specialised hand tools to carry out adjustments and repairs to all types of jewellery pieces. They resize rings or necklaces, reset gems, and repair broken jewellery parts. Jewellery repairers identify the suitable precious metals to be used as replacements, solder and smooth joints. They clean and polish the repaired pieces to be returned to the customer.
Shoe repairer: Shoe repairers repair and renew deteriorated footwear and other items like belts or bags. They use hand tools and specialised machinery to add soles and heels, replace worn-out buckles and clean and polish shoes.
Employment and vocational integration consultant: Employment and vocational integration consultants offer assistance to unemployed individuals in finding jobs or vocational training opportunities, according to their educational or professional background and experience.They advise them on how to market their skills in the job-hunting process. Employment and vocational integration consultants help job-seekers write CVs and cover letters, prepare for a job interview and indicate where to search for new job or training opportunities.
Bicycle shop manager: Bicycle shop managers are responsible for activities and staff in specialised shops that sell and repair bicycles. ​They manage employees, monitor the sales of the store, manage budgets and order supplies when a product is out of supply and perform administrative duties if required.
Mobile phone repair technician: Mobile phone repair technicians run tests to assess the mobile phones’ functionality, install and update phone software, troubleshoot wiring problems, and replace damaged parts and components such as batteries, LCD screens, keypads, buttons. They also advise their clients on warranty issues and recommend products based on their expertise.
Household appliances repair technician: Household appliances repair technicians use electrical equipment to test resistance or voltage and to identify appliances’ malfunctions. They repair small and large electrical or gas home appliances such as vacuum cleaners, washing machines, dishwashers, air conditioners and refrigerators.
Dating service consultant: Dating service consultants provide support to clients in searching and finding a partner and setting up the date. They provide personalised advice to help clients meet their dating objectives. They also work in the virtual environment where they assist the online users in managing personal profiles, sending messages, and making connections.
Consumer electronics repair technician: Consumer electronics repair technicians use electrical equipment to diagnose malfunctions and test functionality of consumer electronics such as TVs, video and audio systems and digital cameras. They read manufacturers’ instructions and conduct the necessary repairs or replacements.
Personal shopper: Personal shoppers assist their individual clients in selecting and buying clothing items and other goods such as gifts, according to their personal tastes, desires and style.
Life coach: Life coaches help clients set clear objectives for their personal development and help them achieve their goals and personal vision. They provide counselling and guidance and establish progress reports in order to keep track of their clients’ achievements.

References

1. Maintain professional administration – ESCO